HANDBOOK FOR PRESIDING OFFFICER-
ELECTION COMMISSION OF INDIA
HANDBOOK FOR PRESIDING OFFFICER-ELECTION COMMISSION OF INDIA -pdf file
Handbook for Presiding Officers,
Handbook for Presiding Officers
Table of Content
PRELIMINARY
INTRODUCTION
BRIEF INTRODUCTION TO EVM AND VVPAT
LEGAL PROVISIONS
BROAD OUTLINES OF DUTIES
FORMATION OF POLLING PARTY AND TRAININGS
POLLING PARTY
POLLING TRAININGS
APPLICATION FOR POSTAL BALLOT PAPER
COLLECTIONS OF VOTING MACHINE AND POLLING MATERIALS
POLLING MATERIALS
CHECKING OF EVM AND VVPAT
CHECKING OF POLLING MATERIALS
PHOTO ELECTORAL ROLLS
PHOTO ELECTORAL ROLLS
INTRODUCTION TO EVM AND VVPAT
INTRODUCTION TO EVM
M2 EVM DISPLAYS
M3 EVM DISPLAYS
INTRODUCTION TO VVPAT
SET UP OF POLLING STATIONS
ARRIVAL AT THE POLLING STATION
ABSENCE OF POLLING OFFICER
SET UP OF POLLING STATION FOR SINGLE ELECTION
SET UP OF POLLING STATIONS FOR SIMULTANEOUS ELECTION
OTHER PRECAUTIONS
DISPLAY OF NOTICE
VOTING PROCEDURE FOR SIMULTANEOUS ELECTIONS
HELP DESK
SECTOR OFFICERS
SECURITY ARRANGEMENTS AT POLLING STATIONS
ASSIGNMENTS OF DUTIES TO POLLING OFFICERS
DUTIES OF POLLING OFFICERS AT SINGLE ELECTION
- First Polling Officer
- Second Polling Officer
- Third Polling Officer
- Fourth Polling Officer (In charge of VSDU if M2 VVPAT is used)
DUTIES OF POLLING OFFICERS AT SIMULTANEOUS ELECTION
- First Polling Officer
- Second Polling Officer
- Third Polling Officer
- Fourth Polling Officer
- Fifth Polling Officer
IMPORTANT DUTIES OF 4TH AND 5TH POLLING OFFICERS
Presiding Officer’s Duties in brief
CLOSING THE POLL
MICRO-OBSERVER
VOTER ASSISTANCE BOOTH
DIGITAL CAMERA PERSON
REGULATION OF ENTRY INTO AND SEATING ARRANGEMENTS IN THE POLLING STATION
PERSONS ENTITLED TO ENTER THE POLLING STATIONS
CPF PERSONNEL
PRODUCTION OF APPOINTMENT LETTERS BY POLLING AGENTS
ATTENDANCE OF POLLING AGENTS
PASSES FOR POLLING AGENTS
SEATING ARRANGEMENT FOR POLLING AGENTS IN THE POLLING STATION
SMOKING PROHIBITED INSIDE POLLING STATION
FACILITIES TO PRESS REPRESENTATIVES , PHOTOGRAPHERS
AND VIDEOGRAPHER AT THE POLLING STATION
FACILITIES FOR OBSERVERS APPOINTED BY THE COMMISSION
ADDITIONAL INFORMATION REPORT ON 16 POINTS TO BE SUBMITTED
TO THE CONSTITUENCY OBSERVER/RETURNING OFFICER
WEARING OF BADGES ETC INSIDE THE POLLING STATION
SETTING UP OF EVM AND VVPAT BEFORE COMMENCEMENT OF POLL
PRELIMINARIES BEFORE POLL
PREPARATION ON THE BALLOTING UNIT
INTERLINKING OF BALLOTING UNIT AND VVPAT
PREPARATION OF VVPAT
PREPARATION OF CONTROL UNIT
CHECKING OF CONTROL UNIT
PREPARATION OF CONTROL UNIT
CONNECTING BU, CU AND VVPAT
SWITCHING ON CONTROL UNIT
CLOSING THE REAR COMPARTMENT OF CONTROL UNIT
CONDUCTING MOCK POLL
DEMONSTRATION OF ‘CLEARING’ OF EVM AND VVPAT
MOCK POLL
MOCK POLL IN CASE OF REPLACEMENT OF EVM
MOCK POLL IN CASE OF REPLACEMENT OF VVPAT
RECORDING POLL START AND POLL END DATE AND TIME
FIXING OF GREEN PAPER SEAL IN THE CONTROL UNIT
FIXING GREEN PAPER SEAL
SIGNATURE OF PRESIDING OFFICER AND POLLING OFFICER ON PAPER SEAL
ACCOUNT OF PAPER SEALS
CLOSING AND SEALING OF CU AND VVPAT
SPECIAL ADDRESS TAG
CLOSING AND SEALING OF OUTER COVER OF RESULT SECTION
OF CONTROL UNIT
STRIP SEAL
METHOD OF SEALING EVM WITH STRIP SEAL
PRECAUTION WHILE SEALING WITH STRIP SEAL
SEALING OF DROP BOX OF VVPAT WITH THREAD USING ADDRESS
TAG BEFORE ACTUAL POLL
EVM AND VVPAT READY FOR ACTUAL POLL
COMMENCEMENT OF THE POLL
COMMENCEMENT OF THE POLL
WARNING ABOUT SECRECY OF VOTING
PRECAUTION FOR INDELIBLE INK
MARKED COPY OF THE ELECTORAL ROLL
REGULATION OF ENTRY OF VOTERS TO POLLING STATION
PERSONS TO BE ADMITTED INSIDE THE POLLING STATION
SAFEGUARDS FOR FREE AND FAIR ELECTION
DECLARATIONS BY PRESIDING OFFICER AS SAFEGUARDS FOR ENSURING FREE AND FAIR ELECTION
PROCEDURE TO BE FOLLOWED AT THE TIME OF USE OF NEW VOTING MACHINE
ENFORCEMENT OF ELECTION LAW IN AND AROUND POLLING STATION
IMPARTIALITY AND MAINTENANCE OF DECORUM
BAN ON CANVASSING
CANDIDATE’S ELECTION BOOTH
DISORDERLY CONDUCT IN OR NEAR THE POLLING STATION
REMOVAL OF TROUBLE MAKERS
ILLEGAL HIRING OF VEHICLES FOR THE CONVEYANCE OF VOTERS
REMOVAL OF VOTING MACHINE FROM POLLING STATION TO BE AN OFFENCE
BREACH OF OFFICIAL DUTY BY ELECTION OFFICERS
PROHIBITION OF GOING ARMED TO OR NEAR A POLLING STATION
PROHIBITION OF USE OF CELLULAR PHONES, CORDLESS PHONES,
WIRELESS SETS ETC
VERIFICATION OF ELECTOR’S IDENTITY AND PROCEDURE IN CASE OF CHALLENGE
VERIFICATION OF ELECTOR’S IDENTITY
LIST OF DEAD, ABSENT AND ALLEGED BOGUS VOTERS
CHALLENGED VOTES
CHALLENGING A VOTER’S IDENTITY
CHALLENGE FEE
SUMMARY INQUIRY
RETURN OR FORFEITURE OF CHALLENGE FEE
CLERICAL AND PRINTING ERRORS IN THE ROLL TO BE OVERLOOKED
FACT OF ENROLMENT OF A VOTER NOT TO BE QUESTIONED
DECLARATION OF ELECTOR ABOUT HIS AGE
APPLICATION OF INDELIBLE INK AND OBTAINING SIGNATURE/ THUMB IMPRESSION OF ELECTOR BEFORE PERMITTING HIM TO RECORD HIS VOTE
INSPECTION OF VOTER’S LEFT FOREFINGER AND APPLICATION OF INDELIBLE INK
APPLICATION OF INDELIBLE INK AT FRESH POLL (RE-POLL)/COUNTERMANDED POLL
APPLICATION OF INDELIBLE INK WHEN ELECTOR HAS NO LEFT FOREFINGER
RECORD OF ELECTORAL ROLL NUMBER OF ELECTOR IN REGISTER OF VOTERS
DEFINITION OF SIGNATURE OF ELECTOR
THUMB IMPRESSION OF ELECTOR
SIGNATURE/THUMB IMPRESSION ON THE ‘REGISTER OF VOTERS’
BY BLIND OR INFIRM OR LEPER ELECTORS
ISSUE OF VOTER’S SLIP TO ELECTOR
RECORDING OF VOTES AND VOTING PROCEDURE
RECORDING OF VOTE
PERMITTING ELECTOR TO RECORD VOTE
VOTING PROCEDURE
TALLYING OF NUMBER OF VOTES POLLED PERIODICALLY
PRESIDING OFFICER’S RIGHT TO ENTER THE VOTING COMPARTMENT
DURING POLL
MAINTENANCE OF SECRECY OF VOTING BY ELECTORS
VOTING PROCEDURE TO BE STRICTLY OBSERVED
REFUSAL TO OBSERVE VOTING PROCEDURE
VOTING BY BLIND AND INFIRM VOTERS
ELECTORS DECIDING NOT TO VOTE
VOTING BY PUBLIC SERVANTS ON ELECTION DUTY
VOTING BY PROXY
TENDERED VOTES
TENDERED VOTE
DESIGN OF TENDERED BALLOT PAPER
ACCOUNT OF TENDERED BALLOT PAPERS
RECORD OF VOTERS TO WHOM TENDERED BALLOT PAPERS ISSUED
ADJOURNMENT/STOPPAGE OF POLL DUE TO RIOT, BOOTH CAPTURING, ETC
ADJOURNMENT OF POLL DUE TO RIOT ETC
COMPLETION OF ADJOURNED POLL
STOPPAGE OF POLL FOR FAILURE OF EVM, BOOTH CAPTURING ETC
CLOSING OF VOTING MACHINE IN CASE OF BOOTH CAPTURING
CLOSE OF POLL
VOTING BY PERSONS PRESENT AT THE POLLING STATION AT THE CLOSING HOUR
CLOSING OF POLL
ACCOUNT OF VOTES RECORDED
PREPARATION OF ACCOUNT OF VOTES RECORDED
SUPPLY OF ATTESTED COPIES OF ACCOUNT OF VOTES RECORDED
TO POLLING AGENTS
DECLARATION TO BE MADE AT THE CLOSE OF THE POLL
SEALING OF THE EVM AND VVPAT AFTER CLOSE OF POLL
SEALING OF EVM AND VVPAT
SEALING OF ELECTION PAPERS
SEALING OF ELECTION PAPERS IN PACKETS
PACKING OF STATUTORY, NON-STATUTORY COVERS AND ELECTION MATERIALS
SEALING OF COVERS
PREPARATION OF THE DIARY AND DELIVERY OF VOTING MACHINES AND ELECTION PAPERS AT THE COLLECTION CENTRES
PREPARATION OF THE DIARY
TRANSMISSION OF EVM, VVPAT AND ELECTION PAPERS TO THE RETURNING OFFICER 115
BRIEF GUIDELINES FOR THE PRESIDING OFFICERS/ POLLING OFFICERS
ANNEXURE 1
EXTRACTS FROM THE REPRESENTATION OF THE PEOPLE ACT, 1951
ANNEXURE 2
EXTRACTS FROM THE CONDUCT OF ELECTIONS RULES, 1961
ANNEXURE 3
OUTLINES OF FUNCTIONS TO BE PERFORMED BY PRESIDING OFFICERS AT VARIOUS STAGES
ANNEXURE 4
FORM M21- RECEIPT OF RETURN OF ELECTION RECORDS AND MATERIAL AFTER POLL
ANNEXURE 5
DECLARATION BY THE PRESIDING OFFICER
ANNEXURE 6
LETTER OF COMPLAINT TO THE SHO POLICE
ANNEXURE 7
FORM OF DECLARATION BY ELECTOR ABOUT AGE
ANNEXURE 8
RECEIPT BOOK
ANNEXURE 9
LIST RELATED TO UNDER-AGED ELECTORS
ANNEXURE 10
DECLARATION BY THE COMPANAION OF BLIND OR INFIRM ELECTOR
ANNEXURE 11
FORM 17C
ANNEXURE 12
PRESIDING OFFICER’S DIARY
ANNEXURE 13
FORMAT FOR PRESIDING OFFICER’S ADDITIONAL REPORT TO BE SUBMITTED TO CONSITUENCY OBSERVER/RO
ANNEXURE 14
MOCK POLL CERTIFICATE
ANNEXURE 15
DECLARATION UNDER RULE 49MA
ANNEXURE 16
FORM OF DECLARATION BY ELECTOR WHOSE NAME IS IN ABSENTEE /SHIFTED / DEAD LIST
ANNEXURE 17
POLLING AGENTS / RELIEVING AGENTS MOVEMENT SHEET
ANNEXURE 18
HANDLING OF CU-BU-VVPAT FAILURES/ERRORS DURING POLL
ANNEXURE 19
LIST OF POLLING MATERIALS FOR A POLLING STATION WHERE EVM AND VVPAT IS USED
ANNEXURE 20
CHECK MEMO FOR PRESIDING OFFICER