HANDBOOK FOR PRESIDING OFFFICER-ELECTION COMMISSION OF INDIA

 HANDBOOK FOR PRESIDING OFFFICER-


ELECTION COMMISSION OF INDIA

 HANDBOOK FOR PRESIDING OFFFICER-ELECTION COMMISSION OF INDIA -pdf file

Handbook for Presiding Officers, 

Handbook for Presiding Officers 

Table of Content

PRELIMINARY          

INTRODUCTION       

BRIEF INTRODUCTION TO EVM AND VVPAT 

LEGAL PROVISIONS 

BROAD OUTLINES OF DUTIES 

FORMATION OF POLLING PARTY AND TRAININGS 

POLLING PARTY  

POLLING TRAININGS  

APPLICATION FOR POSTAL BALLOT PAPER 

COLLECTIONS OF VOTING MACHINE AND POLLING MATERIALS 

POLLING MATERIALS 

CHECKING OF EVM AND VVPAT 

CHECKING OF POLLING MATERIALS 

PHOTO ELECTORAL ROLLS 

PHOTO ELECTORAL ROLLS 

INTRODUCTION TO EVM AND VVPAT 

INTRODUCTION TO EVM 

M2 EVM DISPLAYS 

M3 EVM DISPLAYS 

INTRODUCTION TO VVPAT 

SET UP OF POLLING STATIONS 

ARRIVAL AT THE POLLING STATION 

ABSENCE OF POLLING OFFICER 

SET UP OF POLLING STATION FOR SINGLE ELECTION 

SET UP OF POLLING STATIONS FOR SIMULTANEOUS ELECTION  

OTHER PRECAUTIONS 

DISPLAY OF NOTICE 

VOTING PROCEDURE FOR SIMULTANEOUS ELECTIONS 

HELP DESK 

SECTOR OFFICERS 

SECURITY ARRANGEMENTS AT POLLING STATIONS 

ASSIGNMENTS OF DUTIES TO POLLING OFFICERS 

DUTIES OF POLLING OFFICERS AT SINGLE ELECTION 

  1. First Polling Officer 
  2. Second Polling Officer 
  3. Third Polling Officer 
  4. Fourth Polling Officer (In charge of VSDU if M2 VVPAT is used) 

DUTIES OF POLLING OFFICERS AT SIMULTANEOUS ELECTION 

  1. First Polling Officer 
  2. Second Polling Officer 
  3. Third Polling Officer 
  4. Fourth Polling Officer 
  5. Fifth Polling Officer 

IMPORTANT DUTIES OF 4TH AND 5TH POLLING OFFICERS 

Presiding Officer’s  Duties in brief 

CLOSING THE POLL 

MICRO-OBSERVER       

VOTER ASSISTANCE BOOTH 

DIGITAL CAMERA PERSON 

REGULATION OF ENTRY INTO AND SEATING ARRANGEMENTS IN THE POLLING STATION 

PERSONS ENTITLED TO ENTER THE POLLING STATIONS 

CPF PERSONNEL 

PRODUCTION OF APPOINTMENT LETTERS BY POLLING AGENTS 

ATTENDANCE OF POLLING AGENTS 

PASSES FOR POLLING AGENTS 

SEATING ARRANGEMENT FOR POLLING AGENTS IN THE POLLING STATION 

SMOKING PROHIBITED INSIDE POLLING STATION 

FACILITIES TO PRESS REPRESENTATIVES , PHOTOGRAPHERS 

AND VIDEOGRAPHER AT THE POLLING STATION 

FACILITIES FOR OBSERVERS APPOINTED BY THE COMMISSION 

ADDITIONAL INFORMATION REPORT ON 16 POINTS TO BE SUBMITTED

TO THE CONSTITUENCY OBSERVER/RETURNING OFFICER 

WEARING OF BADGES ETC INSIDE THE POLLING STATION 

SETTING UP OF EVM AND VVPAT BEFORE COMMENCEMENT OF POLL 

PRELIMINARIES BEFORE POLL 

PREPARATION ON THE BALLOTING UNIT 

INTERLINKING OF BALLOTING UNIT AND VVPAT 

PREPARATION OF VVPAT 

PREPARATION OF CONTROL UNIT 

CHECKING OF CONTROL UNIT 

PREPARATION OF CONTROL UNIT 

CONNECTING BU, CU AND VVPAT 

SWITCHING ON CONTROL UNIT 

CLOSING THE REAR COMPARTMENT OF CONTROL UNIT 

CONDUCTING MOCK POLL 

DEMONSTRATION OF ‘CLEARING’ OF EVM AND VVPAT 

MOCK POLL 

MOCK POLL IN CASE OF REPLACEMENT OF EVM 

MOCK POLL IN CASE OF REPLACEMENT OF VVPAT 

RECORDING POLL START AND POLL END DATE AND TIME 

FIXING OF GREEN PAPER SEAL IN THE CONTROL UNIT 

FIXING GREEN PAPER SEAL 

SIGNATURE OF PRESIDING OFFICER AND POLLING OFFICER ON PAPER SEAL 

ACCOUNT OF PAPER SEALS 

CLOSING AND SEALING OF CU AND VVPAT 

SPECIAL ADDRESS TAG 

CLOSING AND SEALING OF OUTER COVER OF RESULT SECTION 

OF CONTROL UNIT 

STRIP SEAL 

METHOD OF SEALING EVM WITH STRIP SEAL 

PRECAUTION WHILE SEALING WITH STRIP SEAL 

SEALING OF DROP BOX OF VVPAT WITH THREAD USING ADDRESS 

TAG BEFORE ACTUAL POLL 

EVM AND VVPAT READY FOR ACTUAL POLL 

COMMENCEMENT OF THE POLL 

COMMENCEMENT OF THE POLL 

WARNING ABOUT SECRECY OF VOTING 

PRECAUTION FOR INDELIBLE INK 

MARKED COPY OF THE ELECTORAL ROLL 

REGULATION OF ENTRY OF VOTERS TO POLLING STATION 

PERSONS TO BE ADMITTED INSIDE THE POLLING STATION 

SAFEGUARDS FOR FREE AND FAIR ELECTION 

DECLARATIONS BY PRESIDING OFFICER AS SAFEGUARDS FOR ENSURING FREE AND FAIR ELECTION 

PROCEDURE TO BE FOLLOWED AT THE TIME OF USE OF NEW VOTING MACHINE 

ENFORCEMENT OF ELECTION LAW IN AND AROUND POLLING STATION 

IMPARTIALITY AND MAINTENANCE OF DECORUM 

BAN ON CANVASSING 

CANDIDATE’S ELECTION BOOTH 

DISORDERLY CONDUCT IN OR NEAR THE POLLING STATION 

REMOVAL OF TROUBLE MAKERS 

ILLEGAL HIRING OF VEHICLES FOR THE CONVEYANCE OF VOTERS 

REMOVAL OF VOTING MACHINE FROM POLLING STATION TO BE AN OFFENCE 

BREACH OF OFFICIAL DUTY BY ELECTION OFFICERS 

PROHIBITION OF GOING ARMED TO OR NEAR A POLLING STATION 

PROHIBITION OF USE OF CELLULAR PHONES, CORDLESS PHONES, 

WIRELESS SETS ETC 

VERIFICATION OF ELECTOR’S IDENTITY AND PROCEDURE IN CASE OF CHALLENGE 

VERIFICATION OF ELECTOR’S IDENTITY 

LIST OF DEAD, ABSENT AND ALLEGED BOGUS  VOTERS 

CHALLENGED VOTES 

CHALLENGING A VOTER’S IDENTITY 

CHALLENGE FEE 

SUMMARY INQUIRY 

RETURN OR FORFEITURE OF CHALLENGE FEE 

CLERICAL AND PRINTING ERRORS IN THE ROLL TO BE OVERLOOKED 

FACT OF ENROLMENT OF A VOTER NOT TO BE QUESTIONED 

DECLARATION OF ELECTOR ABOUT HIS AGE 

APPLICATION OF INDELIBLE INK AND OBTAINING SIGNATURE/ THUMB IMPRESSION OF ELECTOR BEFORE PERMITTING HIM TO RECORD HIS VOTE 

INSPECTION OF VOTER’S LEFT FOREFINGER AND APPLICATION OF INDELIBLE INK 

APPLICATION OF INDELIBLE INK AT FRESH POLL (RE-POLL)/COUNTERMANDED POLL 

APPLICATION OF INDELIBLE INK WHEN ELECTOR HAS NO LEFT FOREFINGER 

RECORD OF ELECTORAL ROLL NUMBER OF ELECTOR IN REGISTER OF VOTERS 

DEFINITION OF SIGNATURE OF ELECTOR 

THUMB IMPRESSION OF ELECTOR 

SIGNATURE/THUMB IMPRESSION ON THE ‘REGISTER OF VOTERS’ 

BY BLIND OR INFIRM OR LEPER ELECTORS 

ISSUE OF VOTER’S SLIP TO ELECTOR 

RECORDING OF VOTES AND VOTING PROCEDURE 

RECORDING OF VOTE 

PERMITTING ELECTOR TO RECORD VOTE 

VOTING PROCEDURE 

TALLYING OF NUMBER OF VOTES POLLED PERIODICALLY 

PRESIDING OFFICER’S RIGHT TO ENTER THE VOTING COMPARTMENT 

DURING POLL 

MAINTENANCE OF SECRECY OF VOTING BY ELECTORS 

VOTING PROCEDURE TO BE STRICTLY OBSERVED 

REFUSAL TO OBSERVE VOTING PROCEDURE 

VOTING BY BLIND AND INFIRM VOTERS 

ELECTORS DECIDING NOT TO VOTE 

VOTING BY PUBLIC SERVANTS ON ELECTION DUTY 

VOTING BY PROXY 

TENDERED VOTES 

TENDERED VOTE 

DESIGN OF TENDERED BALLOT PAPER 

ACCOUNT OF TENDERED BALLOT PAPERS 

RECORD OF VOTERS TO WHOM TENDERED BALLOT PAPERS ISSUED 

ADJOURNMENT/STOPPAGE OF POLL DUE TO RIOT, BOOTH CAPTURING, ETC 

ADJOURNMENT OF POLL DUE TO RIOT ETC 

COMPLETION OF ADJOURNED POLL 

STOPPAGE OF POLL FOR FAILURE OF EVM, BOOTH CAPTURING ETC 

CLOSING OF VOTING MACHINE IN CASE OF BOOTH CAPTURING 

CLOSE OF POLL 

VOTING BY PERSONS PRESENT AT THE POLLING STATION AT THE CLOSING HOUR 

CLOSING OF POLL 

ACCOUNT OF VOTES RECORDED 

PREPARATION OF ACCOUNT OF VOTES RECORDED 

SUPPLY OF ATTESTED COPIES OF ACCOUNT OF VOTES RECORDED 

TO POLLING AGENTS 

DECLARATION TO BE MADE AT THE CLOSE OF THE POLL 

SEALING OF THE EVM AND VVPAT AFTER CLOSE OF POLL 

SEALING OF EVM AND VVPAT 

SEALING OF ELECTION PAPERS 

SEALING OF ELECTION PAPERS IN PACKETS 

PACKING OF STATUTORY, NON-STATUTORY COVERS AND ELECTION MATERIALS 

SEALING OF COVERS 

PREPARATION OF THE DIARY AND DELIVERY OF VOTING MACHINES AND ELECTION PAPERS AT THE COLLECTION CENTRES 

PREPARATION OF THE DIARY 

TRANSMISSION OF EVM, VVPAT AND ELECTION PAPERS TO THE RETURNING OFFICER                                                                                                                                              115

BRIEF GUIDELINES FOR THE PRESIDING OFFICERS/ POLLING OFFICERS 

ANNEXURE 1 

EXTRACTS FROM THE REPRESENTATION OF THE PEOPLE ACT, 1951 

ANNEXURE 2 

EXTRACTS FROM THE CONDUCT OF ELECTIONS RULES, 1961 

ANNEXURE 3 

OUTLINES OF FUNCTIONS TO BE PERFORMED BY PRESIDING OFFICERS  AT VARIOUS STAGES 

ANNEXURE 4 

FORM M21- RECEIPT OF RETURN OF ELECTION RECORDS AND MATERIAL AFTER POLL 

ANNEXURE 5 

DECLARATION BY THE PRESIDING OFFICER 

ANNEXURE 6 

LETTER OF COMPLAINT TO THE SHO POLICE 

ANNEXURE 7 

FORM OF DECLARATION BY ELECTOR ABOUT AGE 

ANNEXURE 8 

RECEIPT BOOK 

ANNEXURE 9 

LIST RELATED TO UNDER-AGED ELECTORS 

ANNEXURE 10 

DECLARATION BY THE COMPANAION OF BLIND OR INFIRM ELECTOR 

ANNEXURE 11 

FORM 17C 

ANNEXURE 12 

PRESIDING OFFICER’S DIARY 

ANNEXURE 13 

FORMAT FOR PRESIDING OFFICER’S ADDITIONAL REPORT TO BE SUBMITTED TO CONSITUENCY OBSERVER/RO 

ANNEXURE 14 

MOCK POLL CERTIFICATE 

ANNEXURE 15 

DECLARATION UNDER RULE 49MA 

ANNEXURE 16 

FORM OF DECLARATION BY ELECTOR WHOSE NAME IS IN ABSENTEE /SHIFTED / DEAD LIST 

ANNEXURE 17 

POLLING AGENTS / RELIEVING AGENTS MOVEMENT SHEET 

ANNEXURE 18 

HANDLING OF CU-BU-VVPAT FAILURES/ERRORS DURING POLL 

ANNEXURE 19 

LIST OF POLLING MATERIALS FOR A POLLING STATION WHERE EVM AND VVPAT IS USED 

ANNEXURE 20 

CHECK MEMO FOR PRESIDING OFFICER 

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